Forklift inspection app

How an inspection works

1. Scan. The operator points the phone’s camera at the QR code on the truck. Every phone and tablet made since about 2017 opens it without anything extra.
2. Pick a name. The operator picks their name from your list. If you want proof of who did the work, turn on four-digit PINs.
3. Tap through. Pass or fail on each item, with a note and a photo for anything that fails. The checklist already fits the truck: a propane sit-down gets the tank, relief valve and hose, an electric reach truck gets the battery, connector and charger.
4. Submit. The record is filed with the time, the operator and the exact wording of every item. It can never be edited or deleted afterwards.

A passing inspection takes under a minute.

Why there is nothing to download

A downloaded app adds work at rollout. Someone has to install it on every phone, keep it updated, and give every operator a login they will forget. A temp who starts on Monday needs all of that before they can do a check, and a shop phone passed between three shifts needs three people signed in to it.

A QR code skips all of it. The phone the operator already carries is the device, and the code on the truck is the login. Add a name to the operator list and that person can inspect a minute later.

You pay for the account and the units on it, not for each operator, so it costs nothing to add every driver, every temp and every shift.

What the supervisor gets

• An alert the moment something fails, by email, or by text with the text-alert add-on, with the item, the operator’s note and the photo.
• The truck out of service after a critical failure. Anyone who scans it afterwards sees a red Out of service screen until it is returned to service.
• A list of the trucks not inspected today, on the dashboard and in a daily email, which is the one thing a paper binder can never show you.
• A defect queue that tracks what was fixed, and by whom.
• PM schedules by months, hour meter or miles, and operator training records with certifications coming due flagged 60 days ahead.
• Records ready for an audit: any date range to Excel, any inspection or month to PDF.

Supervisors use the same site on a phone or a computer. They are the only ones who sign in.

Built for the back of the warehouse

Steel racking blocks phone signal, and that is where the trucks are parked. Once the checklist has opened, it keeps working with no coverage. A finished inspection is saved on the phone and sends itself when there is signal again, so a dead corner never loses one.

Not only forklifts

The same app inspects reach trucks, order pickers, pallet jacks, battery chargers, scissor and boom lifts, floor scrubbers, cars, vans and pickups, and aviation ground support equipment. Each type starts with its own checklist, and anything else can start from blank.

Questions